Team structure
The Word template provides a crisis leader and alternate plus functional teams. Record each lead and member’s name, designation, contact number and alternative contact. Assign real decision-making authority and substitutes before a disruption.
| Function | Responsibility |
|---|---|
| Leader and alternate | Coordinate management, activate and oversee the response |
| Crisis communication | Internal updates, media and stakeholder messages |
| Human resources | Payroll, staffing, unions and employee welfare |
| Workplace safety and health | Risk assessment, evacuation and incident reporting |
| Facilities and operations | Alternative premises, suppliers, equipment and backups |
Completing and maintaining the form
Discuss interfaces between teams, activation triggers and reporting to management. Keep personal contact details in a restricted internal copy, review after personnel changes and rehearse the team’s communication. The public article explains the blank form; it should never publish completed employee contact records.