How this annotated form differs
The explanatory edition accompanies the blank KETs form with notes on what to enter. It is useful when setting up the first employee file or checking whether a contract omits essential terms. Use the notes to understand each field, then put the employee’s agreed terms in the final document.
| Group | Fields |
|---|---|
| Employment | Employer and employee names; job title and duties; start date; fixed-term duration |
| Work arrangements | Daily hours, working days and rest day |
| Pay | Salary period, basic pay, allowances, deductions, overtime period and rate, other pay components |
| Leave and medical | Leave types and medical benefits |
| Other terms | Probation, notice period; work location is optional but encouraged |
Frequent errors to check
Do not confuse basic salary with total earnings, salary period with payment date, or the overtime payment period with the ordinary salary period. Identify the leave and medical arrangements rather than leaving headings empty. If common terms sit in a handbook, make the applicable version accessible to the employee.
Applicable items
Include the statutory items unless they do not apply. For a PME without overtime entitlement, overtime period and overtime rate need not be listed. Work location is optional but strongly encouraged. The verification tool helps check work arrangements and generate the working-time and salary sections; blank and explained templates are available.
| No. | Item |
|---|---|
| 1 | Employer full name |
| 2 | Employee full name |
| 3 | Job title, duties and responsibilities |
| 4 | Employment start |
| 5 | Fixed-term duration where applicable |
| 6 | Daily hours, days/week and rest day |
| 7 | Salary period |
| 8 | Basic salary; applicable hourly/daily/piece rate |
| 9 | Fixed allowances |
| 10 | Fixed deductions |
| 11 | Overtime-payment period if different |
| 12 | Overtime pay rate |
| 13 | Other pay, including bonus/incentives |
| 14 | Annual, outpatient, hospitalisation, maternity and childcare leave |
| 15 | Other insurance, medical and dental benefits |
| 16 | Probation |
| 17 | Notice period |
| 18 | Workplace location: optional, especially if different from employer address |